Board of Supervisors Business Meeting, Tuesday, Dec 5, 2023

What was decided · How each member voted

• — Passed: Approve the following items on consent: R-1, R-2, R-3, R-4, R-5, 1a, 2, 3, 4, 5, 6a, 6b, 6c, 6d, 6e, 6f, 6g, 6h, 6i, 6j, 6k, 6l, 6m, 6n, 6o, and 6p. · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 1a Confirmations: Passed: Confirm the following appointments with terms expiring as noted. (Consent Item.) · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 2 Administrative Items Report of December 5, 2023: Passed: Approve the Administrative Items Report of December 5, 2023. (Consent Item.) · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 3 Request for Termination of Real Estate Open Space Agreement (2011: Blue Ridge; 2022:: Passed: Approve the request to terminate the Open Space Agreement as described in the December 5, 2023, Board of Supervisors Business Meeting Action Item, entered by property owner Francis G. Fortin, Jr., which encumbers parcel number 516-27-0756-000. (Consent Item.) · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 4 Proposed Conveyance of 6.42 Acres of County-owned Real Property (Aldie Assemblage) to: Passed: Authorize the County Administrator to execute a Purchase Agreement in the amount of $600,000 approved as to form by the County Attorney, with Piedmont Environmental Council for a total of 6.42 acres of County-owned real property identified as PINs: 361-45-5744, 361-45-8246, and 361-45-9838 located in the Little River election district. Chair Randall further moved the Board of Supervisors… · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 5 Initiation of Road Abandonment for a Portion of Beaverdam Bridge Road (2011: Blue Ridge;: Passed: Initiate road abandonment for the portion of Beaverdam Bridge Road (Route 746) provided in Attachment 1 of the December 5, 2023, Board of Supervisors Business Meeting Action Item. Chair Randall further moved that the Board of Supervisors authorize the amendment of the FY 2024 Capital Improvement Program by directing staff to execute a budget adjustment of $13,500 from the Project Management… · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6a Contract Award/ Task Order Roadway and Transportation Design Services for Federal: Passed: (Finance/Government Operations and Economic Development Committee recommendation) authorize the Purchasing Agent to award contracts for Roadway and Transportation Design Services for Federal Projects to Dewberry Engineers, Inc., and Rummel, Klepper & Kahl, LLP in the total estimated amount of $4,000,000 during the contract period of December 1, 2023, through November 30, 2024, contingent upon… · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6b Contract Award and Capital Improvement Program Amendment/Architectural &: Passed: The recommendation Finance/Government Operations and Economic Development Committee that the Board of Supervisors authorize the Purchasing Agent to award a contract for Architectural and Engineering Services for the Western Loudoun Recreation Complex to VMDO Architects P.C., in the total estimated amount of $12,306,191. Chair Randall further moved the recommendation Finance/Government Operations… · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6c Contract Award/Roadway and Civil Design Services for the Route 50 North Collector: Passed: (Finance/Government Operations and Economic Development Committee recommendation) authorize the Revised Action Report Purchasing Agent to award a contract for Roadway and Civil Design Services for the Route 50 North Collector Road to Dewberry Engineers, Inc., and fund Phase 1 Design Services in the estimated amount of $2,822,472. (Consent Item.) · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6d Contract Renewal/ Job Order Contract for General Construction (2011 & 2022:: Passed: (Finance/Government Operations and Economic Development Committee recommendation) authorize the Purchasing Agent to renew the job order contracts for General Construction Work to The Matthews Group, Inc., FHP Tectonics Corporation, and Nichols Contracting, Inc. in the total estimated amount of $6,000,000. (Consent Item.) · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6e Waiver of an Affordable Multi-family Housing Loan Program requirement for an: Passed: (Finance/Government Operations and Economic Development Committee recommendation) approve a waiver to the Affordable Multi-family Housing Loan Program Guidelines for an application submitted by SCG Development Partners for Commonwealth Lofts in the 2023-2024 Program Year, to remove the requirement that an applicant must receive necessary zoning approval prior to applying to the Program. (Consent Item.) · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6f Waiver of an Affordable Multi-family Housing Loan Program requirement for an: Passed: (Finance/Government Operations and Economic Development Committee recommendation) approve a waiver to the Affordable Multi-family Housing Loan Program Guidelines for an application submitted by Wellington Development Partners and Cornerstones Housing Corporation for the Old Arcola School Apartments in the 2023-2024 Program Year, to remove the requirement that an applicant must receive necessary… · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6g Reallocation of Unspent Community Development Block Grant Consolidated-: Passed: (Finance/Government Operations and Economic Development Committee recommendation) authorize the reallocation of $153,000 in unspent CDBG CARES Act funds to benefit County residents at or below 80 percent of the Area Median Income who are facing eviction due to unpaid rent and that an approved resident may receive up to three months of eviction assistance. (Consent Item.) · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6h Award Authority Increase and Capital Improvement Program Amendment/Design: Passed: (Finance/Government Operations and Economic Development Committee recommendation) authorize the Purchasing Agent to increase the award authority for the Design Build Delivery of Northstar Boulevard from Route 50 to 0.18 Miles South of Evergreen Mills Road (previously Shreveport Drive) contract awarded to Shirley Contracting, Inc. by $4,600,000 for a new award authority amount of $55,820,257.… · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6i Muddy Branch Flooding Study (2011 & 2022: Sterling): Passed: The recommendation of the Finance/Government Operations and Economic Development Committee recommend that the Board of Supervisors direct staff to proceed with the channel and stormwater structure maintenance options identified in the Muddy Branch Drainage Study and to not pursue implementation of proposed Projects #1, #2, and #3, as identified and evaluated in the Study, provided as Attachment 1… · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6j Response to Board Member Initiative: Board Business Travel Policy (2011 & 2022:: Passed: (Finance, Government Operations and Economic Development Committee recommendation) adopt the County's Administrative Policy for Business Travel TRV-03, as administratively amended from time to time, as a separate Board of Supervisors and Board Staff Aide Travel Policy with the following exceptions concerning authorization for or approval of Board Member travel: 1. For International travel,… · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6k Procurement Disparity Study (2011 & 2022: Countywide): Passed: The recommendation of the Finance/Government Operations and Economic Development Committee recommend that the Board of Supervisors direct staff to proceed with hiring a consultant to conduct a procurement disparity study. (Consent Item.) · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6l Uses of Projected FY 2023 General Fund Balance and FY 2024 Mid-Year Appropriation: Passed: (Finance/Government Operations and Economic Development Committee recommendation) appropriate $69,168,860 of projected unassigned FY 2023 General Fund balance for the FY 2024 uses identified in Table 1 of the December 5, 2023, Board of Supervisors Business Meeting Action Item. Chair Randall further moved the recommendation of the Finance/Government Operations and Economic Development Committee… · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6l Uses of Projected FY 2023 General Fund Balance and FY 2024 Mid-Year Appropriation: Passed: (Finance, Government Operations and Economic Development Committee recommendation) advertise the 2023 Capital Intensity Factors for a future Board of Supervisors Public Hearing, provided in Attachments 2, 5, and 7 to the December 5, 2023, Board of Supervisors Business Revised Action Report Meeting Action Item. (Consent Item.) · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6n Route 50 Corridor Improvements Project Proposed Scope Changes, Adjustment to: Passed: The recommendation of the Finance, Government Operations and Economic Development Committee that that the Board of Supervisors approve the scope changes presented in Table 1 of the December 5, 2023, Board of Supervisors Business Meeting Action Item. Chair Randall further moved the recommendation of the Finance, Government Operations and Economic Development Committee that that the Board of… · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6o Fast- Track Commercial Incentive Program Update (2011 & 2022: Countywide): Passed: (Finance, Government Operations and Economic Development Committee recommendation) approve the changes to the Fast-Track Incentive Program as described in the December 5, 2023, Board of Supervisors Business Meeting Action Item. (Consent Item.) · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• 6p FY 2025 Budget Development: Budget Guidance (2011 & 2022: Countywide): Passed: (Finance/Government Operations and Economic Development Committee recommendation) direct the County Administrator to prepare the FY 2025 Proposed Budget at the current real property tax rate of $0.875, which approximates the tax rate that would fund County compensation, base budget, the opening of new facilities and the most critical new resource requests and sufficient year-over-year funding for… · 7-0-2 (Supervisors Letourneau and Saines absent) Dec 5, 2023 Action Report
• Closed session Passed: Recess this public meeting and enter into closed session pursuant to Section 2.2-3711 (A) (3) of the Code of Virginia to consider acquisition/disposition of a parcel/parcels of property for Algonkian Election District. Vice Chair Saines further moved that the Board of Supervisors recess this public meeting and enter into closed session pursuant to Section 2.2-3711 (A) (3) of the Code of Virginia… · 8-0-1 (Supervisor Letourneau absent) Dec 5, 2023 Action Report
• Closed session Passed: The closed session be adjourned, that the Board of Supervisors reconvene its public meeting, that the minutes of the public meeting should reflect that no formal action was taken in the closed session, and further moved that the Resolution Certifying the Closed Session be adopted and reflected in the minutes of this public meeting. · 8-0-1 (Supervisor Letourneau absent) Dec 5, 2023 Action Report
• 6p FY 2025 Budget Development: Budget Guidance (2011 & 2022: Countywide): Passed: Authorize the County Administrator to execute a Purchase Agreement, approved as to form by the County Attorney, with PDG 101 Enterprise LLC for a total of 1.35-acres of real property identified as PIN: 022-16-5897 at a purchase price of $3,625,000. The purchase shall be subject to a satisfactory due diligence and feasibility analysis for the County's intended use of the Property. Vice Chair… · 8-0-1 (Supervisor Letourneau absent) Dec 5, 2023 Action Report

• Agenda (Granicus)
• Action Report (PDF)

Board: Randall (D), Kershner (R), Briskman (D), Saines (D), Umstattd (D), TeKrony (D), Letourneau (R), Turner (D), Glass (D). Member-by-member votes will be listed here from the official record.

Moments worth watching

• 00:11:28

  Meeting called to order.Copy link𝕏 Post

• 00:30:22

  R-2 Resolution of Recognition of Loudoun County Fire and Rescue Explosives Detection Canine Aurora….Copy link𝕏 Post

• 02:09:34

  Public input session begins.Copy link𝕏 Post

Times are approximate and open the county’s meeting video (eScribe / Granicus) at that point. Search every spoken word in Find the Moment. Machine transcript (speech-to-text); check the video before quoting.

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Machine transcript (speech-to-text) produced by Coraggio Consulting. Not an official county record. Names and numbers may be misspelled; check the video at the timestamp before quoting.