Coraggio Consulting Henrico County Board of Supervisors Regular Meeting, Tuesday, June 11, 2024 Date: Tuesday, June 11, 2024 Place: Henrico County Board of Supervisors, Virginia Length: 1h 50m (video) Official meeting video (Swagit): https://henricocountyva.new.swagit.com/videos/307625 Official agenda (Henrico County): https://henrico.gov/pdfs/manager/meetings2024/061124ag.pdf Official minutes (Henrico County, regular meeting): https://henrico.gov/pdfs/manager/meetings2024/061124regmins.PDF Agend-O-Gram, Jun 25, 2024 (records the Board's approval of these minutes): https://henrico.gov/pdfs/manager/meetings2024/6-25-24Agend-O-Gram.pdf Machine transcript (speech-to-text) produced by Coraggio Consulting. Not an official county record. Names and numbers may be misspelled; check the video at the timestamp before quoting. Speech-to-text: whisper.cpp, model large-v3-turbo. Produced 2026-10-26. Timestamps are [HH:MM:SS] into the meeting video. ---------------------------------------------------------------------- [00:07:24] Gentlemen, thank you for being with us this evening. We'd like to invite you to Well first let me let me read this Welcome to The Enrico County Board of Supervisors meeting for June 11th for those of you who are giving public comments They will be given from the lectern in the back for everyone who is watching the live stream of tonight's meeting on the county website You can participate remotely in the public hearings and public comment portion of the meeting and [00:07:58] You go to the Board of Supervisors webpage at henrico.us forward slash supervisors. Click on Guidance for Board of Supervisors meeting and then scroll down and click on the WebEx event. We're going to ask that you stand with us as we recite our Pledge of Allegiance and be led in our invocation prayer by Stephen Boots, who is a chaplain for the Henrico County Police Division. [00:08:29] Let's pray. [00:08:45] Father, we thank you for a beautiful day. We thank you for everything that you do for us and just for the opportunity we have to be a part of this county and everything that's going on. I pray for those that are in public service here, especially for our board of supervisors and our county manager. [00:09:01] I pray that you give them wisdom as they make decisions and lead this county. I do pray for safety for our first responders in the police department, the fire department, and others that are part of that as well. I pray that you keep them safe as they do their job. And, again, we thank you for all that you do for us. [00:09:16] We ask your blessing on this meeting tonight. In Jesus' name, amen. [00:09:34] Mr. Manager. Mr. Chairman, I need a motion for approval of the regular and special meetings of May the 28th, 2024. [00:09:55] So moved. Second. Motion made by Mr. Smith, seconded by Mr. Rogish. All in favor say aye. Aye. Any opposed? Thank you. Mr. Manager. Next, Mr. Chairman, those in attendance, I'm going to ask three of our summer interns and the County Manager's Office to come forward, and I'd like to introduce them to the Board of Supervisors as well as those of you that are attending. [00:10:17] So you all come up to the podium. We have Trey Lipscomb, who is a rising senior at Glen Allen High School, Mackenzie Nelson, a rising senior at Henrico High School in the arts program, and Anushree Ramesh, a rising junior at Maggie Walker's Governor's School. [00:10:35] These young folks have been busy already working on a number of projects for the county manager's office. And I simply would like for you all to take a minute and tell the board what you hope to get out of your experience this summer. Trey? [00:10:52] Thank you. This summer, through my internship, I hope to get a better understanding of just law and what goes on in this building. and I hope that I get to talk with each and every one of you personally just so I can get a better understanding of what you do for this county every single day. Hi my name is Mackenzie and what I want to get out of this internship is the what goes into lobbying public affairs and just [00:11:31] yeah. Hi my name is Anushree and what I hope to gain from this internship is a better understanding of what goes on into creating policies for change in our county. [00:11:53] Mr. Chairman, members of the board, if you think about where some of our good ideas come from, it's no more complicated than these young folks, so thank you all for spending the summer with us. Chairman, I also do want to recognize that this month is, we celebrate Pride Month in Henrico County, where the diversity, resilience, and contributions of the LGBT community within our county and it's time to honor individuals who have made significant impacts on our county and [00:12:31] today we do have an example we have the privilege of acknowledging one such person whose legacy continues to inspire and uplift us all and that is alexis piero some of you may recall i know the board does alexis who sadly passed away in november was a beacon of hope and strength throughout Our Henrico Area Mental Health and Developmental Services Department and the county, she was one of the first peer counselors hired in the Adult Outpatient Substance Use Unit, a role she embraced with dedication for four impactful years. [00:13:09] Her ability to connect deeply with those seeking help for substance use disorder was rooted in her own story of hope and resilience, allowing her to break down barriers and provide invaluable support. She also contributed to Visible Behavioral Health Equity in Henrico, which is a YouTube series. [00:13:32] Alexis' contributions were recognized at the state level when she received the Pioneer Peer Award for the Virginia Department of Behavioral Health and Developmental Services in 2023. The award highlighted her extraordinary ability to educate, assist, and advocate for individuals with substance use disorders, particularly those who identify as part of the LGBTQ community. [00:14:01] Her work in this area has been transformative. It provided a lifeline to many who face significant challenges in accessing care and support. She will also be inducted into the Mary Ann Bergeron Hall of Fame on Thursday, June the 20th. [00:14:17] This prestigious recognition is a testament to her enduring legacy and the profound impact of her work. I mention this because as we continue to celebrate Pride Month, her story is a powerful reminder of the importance of compassion, advocacy, and relentless pursuit of a better future for all. [00:14:39] We invite all those to visit the resources program and engagement available through our public library system, our webpages, and our YouTube channel. Mr. Chairman, I have no other comments this evening. Thank you, Mr. Manager. [00:14:55] Colleagues, comments. All right, I do have a comment. In recognition of Juneteenth, Henrico County will hold its fourth annual Juneteenth celebration at Dory Park on this Saturday, June 15th. [00:15:12] For everyone to enjoy a day of family fun, support over 150 black-owned businesses, and take part in a community art project. County offices will be closed on Wednesday, June 19th, in observance of this holiday. [00:15:28] Juneteenth, often referred to as our country's second Independence Day, commemorates a pivotal moment in American history. While the Emancipation Proclamation was signed by President Abraham Lincoln and went into effect on January 1, 1863, it wasn't until June 19, 1865, that the last enslaved African Americans in the westernmost confederate state of Texas learned of their freedom. [00:15:57] This delay was a result of deliberate withholding of information, a stark reminder of the struggles faced by African Americans even after emancipation was declared. On June 19, 1865, Union troops arrived in Galveston Bay, Texas with the long-awaited news that the war had ended and that all enslaved people were now free. [00:16:21] This day, known as Juneteenth, symbolizes the end of slavery in the United States and the enduring spirit of resilience and hope in the African American community. Juneteenth is an important acknowledgement of the deep and lasting impact of slavery on our nation's history. [00:16:43] It honors the strength and perseverance of those who fought tirelessly for freedom and equality. Our celebration at Dory Park will be a time for celebration, reflection, education, and community. Everyone is invited to join us at Dory Park this Saturday from 4 p.m. to 10 p.m. on June 15th as we commemorate this significant day in our nation's history. [00:17:10] Together, we can ensure that the spirit of Juneteenth lives on, inspiring future generations to continue the work of building a more just and equitable society. Thank you. We do have with us tonight Lyndon German from VPM, second time with us today. [00:17:33] Lyndon, thank you for being present with us. And I'm also certain that there are other news media members who are watching us online. Thanks for covering us. Mr. Mandel, we move to appointments. Mr. Chairman, you do agenda item 177-24 is a resolution. [00:17:53] This is for appointment of members to the Sports and Entertainment Authority of Henrico County, Virginia. This board paper would appoint the following individuals for terms that expire January 31, 2026, and they are Mr. Peter Farrell, Ms. Jen Costinuk, Mrs. Paula Pando, Todd Parney Parnell, and Sharima Williams. [00:18:18] Mr. Chairman. Is there a motion to accept this uh these appointments? Second. A motion by Reverend Cooper, second by Mr. Smith. All in favor say aye. Aye. Any opposed? Thank you. And if you all would [00:18:32] come forward to receive your oath then we have several of the individuals here. Do we move to [00:20:03] public hearing items? We do Mr. Chairman. The first item is out of the three chop magisterial district Markell Eagle Advisors with an application that proposes a single family uh residential development. Mr. Emerson, it's been deferred a number of times. An additional deferral request is before the board? Yes, sir, it is. And it is to August the 13th. I do. I'm sorry. Colleagues, questions? I have a question. So this has been deferred for how long? I haven't counted them [00:20:37] up recently, but it's pushing 20 deferrals. So there's no cap on deferrals? No, sir. As long as the board accepts them and they're at the request of the applicant there's no real cap on them okay so we actually all we're actually working this case are we i mean yes sir there's some there's some i guess some dissension between the the seller and the purchaser okay and i guess there's some uh some negotiations and some contract discussions that are of a legal nature okay that are ongoing all right thank you colleagues questions mr emerson there's no detriment to the [00:21:14] county to to the deferral or to any residences there no ma'am all right this is a public hearing is there anyone here to speak to this particular case anyone on webex there's no one to speak to this item all right is there a motion mr chairman i move that rez 2022-0002 markel eagle advisors llc be deferred to the august 13th 2024 meeting at the request of the applicant second all right A motion made by Ms. Whitehead, seconded by Reverend Cooper. [00:21:46] All in favor, say aye. Aye. Any opposed? Thank you. Mr. Manager. Next, Mr. Chairman, out of the Brooklyn District, Agenda Item 151-24, Costco Wholesale Corp, before you with a conditional rezoning request from O2C, B2C, and B3C to B3C Business District, the applicant proposes an expansion of existing retail operations and the relocation of existing fuel pumps. [00:22:11] Mr. Emerson. Thank you, Mr. Manager, and I will note each of the board members, and you as well, Mr. Manager, have copies of revised proffers for this case, and there are changes to proffers number 9 and number 10 regarding sidewalk along Springfield Road. [00:22:31] Thank you again, Mr. Manager, Mr. Chairman, members of the board. REZ 2023-100258 is a request to conditionally rezone 17.81 acres from B3C Business District, B2 business district and O2C office district to B3C to allow the expansion of an existing retail use and relocation of existing fuel pumps. [00:22:56] The property is located at the corner of West Broad Street and Springfield Road, and it is the current location of a Costco warehouse and the accessory fuel pumps. An office building, a vacant retail building, and both the office and retail buildings would be removed as part of this request. [00:23:13] And these are, if you're familiar with Costco, which I'm sure all of you are, these are the buildings that would be to the rear west towards Stillman. And Costco has acquired this property to the rear and is including it in overall redevelopment of their site. [00:23:34] Surrounding uses include offices, a branch bank, retail, and the Springfield Woods townhouse development. As proposed, the approximately 20,335 square foot warehouse expansion, and the expansion is on the rear of the warehouse, right where my cursor is, would be located again at the rear of the existing 131, 542 square foot building. [00:24:06] Existing fuel pumps, which are located in this corner, the corner that you're on in Springfield, would be relocated to the southwest corner of the site. They would come over to this location facing Broad Street, and, of course, the building that is currently there would be demolished. [00:24:26] The bank is not included, and the branch bank would remain. The proposal would combine multiple parcels, allowing for cross-access between the front of the building where the store entrance is located and the fuel pumps. [00:24:42] And you'll note where the current parking lot is, there are breaks, and this site does get connected into the overall Costco existing site, creating better circulation throughout. [00:24:57] And then, of course, there would be connectivity to Stillman. Of course, five access points that I just pointed out, one at Stillman, two at Springfield, two at West Broad Street. The westernmost access on West Broad Street would be shifted to the east, aligning it with the drive aisle that runs parallel to the rear of the proposed addition. [00:25:17] Access to the fuel pumps would be provided from the central drive aisle, with customers exiting at the West Broad Street property line to the west of the relocated westernmost access point. The concept plan and proffered landscape plan show transitional buffers along the property line adjacent to the townhomes and the office districts. [00:25:37] A 25-foot parking setback along West Broad Street and a 10-foot parking setback along Springfield Road are identified on the concept plan, consistent with the existing conditions and proffers accepted with the previously approved zoning case in 1986. [00:25:54] Other proffers address uses restricting funeral homes, automotive repair, painting and body shops, and indoor shooting ranges, among many others. Hours of operation for the filling station would be limited from 6 a.m. to 9.30 p.m. [00:26:10] The applicant has further limited the hours of construction from 7 a.m. to 7 p.m. and committed to studying changes to site design and pedestrian amenities, including the potential modification of the Stillman Parkway access point and the provision of a sidewalk along the subject property, Springfield Road frontage, which of course this case was deferred to allow us more time to discuss that from last month's meeting and you do have the amended proffers nine and ten in the case in the new proffers in front of you those were received today. The majority of the site is designated commercial arterial on the [00:26:48] 2026 comprehensive plan with a small sliver recommended for office along the northern boundary. The request is consistent with the commercial concentration designation which is intended for wholesale and retail sales and service establishments. The request is substantially similar to the existing uses on the subject property and provides opportunity for more efficient use of the site. If properly designed with adequate pedestrian amenities, the proposed use is consistent with the commercial nature of the West Broad Street Corridor. And of course, I don't think anyone could argue that this is a very positive move for Costco. There are valuable [00:27:28] county corporate citizen but also the overall site they do such tremendous business here you know we do need to give them credit for taking the initiative buying a site tearing down honestly two very good buildings in order to make their site function better they have been cooperative in regards to the sidewalk along springfield and we do still have a few things to work out on that as we move through pod and we hope that they will continue to be cooperative and work with us jointly to accomplish that last section of sidewalk that we need to get in. [00:28:04] With that said, staff supports this request, and the Planning Commission concurred recommending approval at their April 11th meeting. If you have any questions, I'll be happy to try and answer them. Thanks, sir, for your presentation and colleague questions. All right. [00:28:23] This is a public hearing. Is there anyone here to speak to this particular case tonight? And if you are, I'm going to ask that you go to the back and make a line after Mr. Owen in the back if you have public comments as it relates to this particular case. [00:28:41] Is there anyone you do have comments? If you do, then just head to the back so you can get up after Mr. Owen. Anyone else? All right, sir, if you don't mind stating your name and your address. Sure, this is John Martin Owens of 6315 Millhiser Avenue in the Brooklyn District. [00:29:03] I just, I think it's a great idea. You know, my only thought, though, which I haven't heard tonight, is where the tanks are for the existing fuel area. Are they going to be removed and properly remediated because they could be an environmental hazard? [00:29:22] But, so, yeah, I guess that's just something I was inquisitive about. Thanks. All right. Thank you, sir. Yes, sir. Let us know your name and your address. [00:29:38] Good evening. My name is Ben Edwards. I'm president of the Springfield Woods Homeowners Association. And my major concern is I like what Costco is doing. That's really nice. But on Stillman Parkway, we can't afford any more traffic on Stillman Parkway at all. [00:29:55] It's backed up most of the time now. And with the amount of vehicles that will come out of the gas pump area through that little road on the Stillman is going to be, quite frankly, dangerous. Tesla has done something. [00:30:10] They've moved their cars off of one side of the road on Stillman. So, well, they're only parking on one side now, so that's opened up a lane. I don't know how that happened, but I want to thank whoever made that happen. That's great. But I appreciate everything you can do to not let any ingress or agress off of the gas pump area onto Stillman Parkway. [00:30:32] Thank you very much, and have a nice day. Thank you. Yes, sir. Name and address, if you don't mind. Yes, sir. My name is Hamil Kumar Mehta, and this is our president at our community, and I'm with him. and that is a very narrow road and have it right now is too much traffic in there and it's supposed to be exit and empty going in that area. [00:30:53] It should be very consistent there. So I'm with them. Thank you very much. All right. Thank you. Again, anyone else? All right. Victoria, is there anyone on WebEx? There's no one to speak to this item. All right. Thank you. [00:31:09] Mr. Smith. Mr. Chairman, can we hear from the applicant? Matt, could you go on back there? Could you address the removal of the existing tanks, to your knowledge, to Mr. Owen's question? Good question, John. Any known plans to remove them, or what's the mediation strategy? [00:31:27] Sure. So good evening, Mr. Chair, members of the board, and Matt Roberts with the Herschel Law Firm on behalf of Costco. I'm joined tonight by members of the Costco team on WebEx, unfortunately unable to be here tonight due to a preplanned meeting on their end. For that particular question on remediation, you know, I would defer to some of the members of our team that are on the WebEx call. [00:31:50] As, you know, proposed on the concept plan, it is the case that those existing fuel pumps and those fuel stations will be demolished and ultimately moved. As to the particulars of the plan for that and what would be required to remove those fuel tanks, there are certainly processes for that under Virginia DEQ. [00:32:07] And so I would ask if anybody, such as Nick Tose, on the call or Phil Pryor has anything to add at this time. Thanks, Mr. Roberts. Victoria, is there someone that can participate from Costco to speak to the existing tanks? [00:32:26] Yes, I have Mr. Phil and Mr. Nick, so I will unmute. Mr. Phil is going to speak. You can unmute yourself now. Yes, hi, good afternoon. This is Phil Pryor with Collier's Engineering. [00:32:42] The tanks will be removed and remediated per the state requirements. Costco does a very thorough job of remediating everything and also kind of take it a step further and investigate the soils and everything. And if need be, they remediate everything out there. [00:32:59] So, yes, answer your question. Thank you, sir. Appreciate it. Mr. Owen, again, thank you. Good question. Mr. Roberts, can you speak to the reason for the deferral, the reason we're back this week? Can you elaborate on where we landed on the Springfield Road sidewalk to the best of your ability? [00:33:19] Sure, of course. So we have had a lot of discussion following the Planning Commission meeting in regard to Springfield Road and the proposed or future sidewalk in that area. I want to start at the top by saying and thanking the staff, Mr. Emerson and his team, for all the collaboration on that and all the back and forth. [00:33:40] It's been very good, and we've appreciated all their input. Where we've landed in the proffers tonight is sort of a bifurcated situation, and I think really kind of going to the flexibility that's needed on what we would call the sort of northern segment of that, but a direct commitment on the southern segment to constructing that sidewalk. [00:34:00] So in the area between the right in, right out exit and West Broad Street, Proffer 9 speaks directly to constructing that sidewalk, and that will be done and considered more fully at the time of planned development. On the north segment, basically between that right in, right out, and Huron Avenue, there are some constraints in that area that we would like to work through with staff. [00:34:21] There are some parameters that we've set forth in the proffer to kind of guide the parties as we walk through that, particularly the grades in that area, potential utility adjustments. But I will state that the proffer at the top is a commitment to doing the sidewalk within the parameters that are set forth. [00:34:39] I would say after some further discussion with Mr. Emerson and his team, there is a backstop mechanism added to the proffer that specifically says if there's a reason based on the proffer language that we're unable to provide some or all of that connection, we will work with the county to provide a dedication or easement so that, you know, that land area is available for future sidewalk construction. [00:35:01] Awesome. Thank you. Mr. Emerson, can you pull up the map of that overhead that shows that sidewalk location? Yes, sir. Fred or whoever's in the control booth can take me back to our presentation, yes. Mr. Roberts, I'm just going to ask for clarification on the sidewalk just so we have it in public discussion today. [00:35:28] And while they're pulling that up, Mr. Emerson, you can confirm that Springfield Road and West Broad are state roads, correct? Neither one of them are managed by the county? Yes, sir. That's correct. So when VDOT gets into the review of the plans of development and things, they will certainly have some of their own opinions regarding ingress and egress, where sometimes they don't comment on the zoning cases necessarily and wait on the plans of development. [00:35:53] The sidewalk along Springfield, the portion that is clearly committed to would originate at Broad Street and move north up to the right in, right out. The portion that has some caveats on it, I believe in discussing with our utilities director and with our director of public works that I think between the three of us, we can create a project where all of us can make sure that this happens. [00:36:25] It would make sense to me to make sure that we build this segment of sidewalk while Costco is mobilized doing all the work. They will have to remove those underground tanks, as they've noted. They'll be doing work within their parking lot. They'll have heavy equipment there. [00:36:40] They'll be pouring concrete to replace curbs and medians and things like that. So the mobilization costs will already be in place, just have to be there. So I would think that we should easily be able to accomplish the construction of this sidewalk. [00:36:56] And, of course, that would complete this entire segment all the way to Knuckles Road. This is the missing link. That was going to be my next one. Knuckles Road to Broad Street. I appreciate you ending there, Mr. Emerson, because that was the question. So for folks who are either dialed in online, for the Costco folks that are dialed in, for Mr. Roberts here today, for the folks in the room, it only shows the glimpse of this picture of sidewalk from Broad Street to, I guess, is that Huron? [00:37:20] Yes, sir, that's Huron. but beyond the scope of that picture that is sidewalk all the way this is the sidewalk to nowhere issue that we discussed this completes the package for residents to walk safely from along springfield to broad street to the bus stop yes sir absolutely you can see where the sidewalk stops on the this of course is the entry but this is sure on the sidewalk stops right there and the reason for this importance mr roberts we talked about it today but for the folks dialed in There's every single day we see and hear incidents or even close calls with residents, pedestrians, and vehicles. [00:37:54] And this particular road, Springfield Road, is no less than four lanes. And West Broad, of course, six, seven lanes right there at the intersection. No better time than now with good partners like Costco to finish this sidewalk project. So, Mr. Roberts, just for clarification purposes, just looking for commitment to clarify the language. [00:38:17] The sidewalk connecting broad to the port shop, to the entrance, and can you also please tonight commit that the center of the port shop is part of that? That is the intention of the property. So the center of that port shop could be considered the southern portion? [00:38:32] Because I don't think there's utilities. I don't think there's a topographical issue there, I don't think. Not to my knowledge. Again, Phil, prior with Collier's Engineering, if there was a particular concern in that area. I know there are grade changes heading into the site where the sidewalk might ultimately connect on-site as opposed to in future right-of-way dedication that we'll have to work through at POD. [00:38:53] But the intention of the proffer, as written, is to cover the center. Perfect. I'm going to come back to other folks online with Collier's to make sure that they're okay with that so we can hear it tonight, so the residents can hear it. And then, Mr. Emerson, on the northern portion there where your cursor is, is this the way this proffer is written, and Mr. Roberts, tell me if I'm incorrect, that Costco will commit to building it until it hits a grade, a utility, until it hits the problem that is in that proper. [00:39:21] So if there are no issues for the first 15 feet, 20 feet, 30 feet, Costco will commit to the sidewalk until it hits the issues that are laid out in the proper, regardless of if it's north of the – you'll go until the problems exist. Is that a clarification question to ask? [00:39:38] But once those topographical – the grading issues create a havoc, it may stop. It may be 10 feet shallow of the basin. It may be 15, 18 feet before the basin. But where the land is good and where the room exists, the sidewalk will be created. Mr. Robertson, if somebody online could weigh in to those two questions, the port shop and the northern portion, until it becomes a great issue. [00:39:59] Correct. And so the way that proffer is structured, like I said, at the top commits to the sidewalk. We need to walk through some of those issues with staff and the final engineering aspect at POD. And once we figure out where all of that lands, that is where we will be constructing the sidewalk or figuring out where the issues are. [00:40:18] Awesome. Does anybody online want to weigh? I can't see you, so I don't know if anybody online wants to weigh in or clarify or commit to those issues, because I know that's what we've been working on for the last couple weeks. Yes, sir. Yeah. Full understanding, you nailed it. [00:40:35] That's exactly what we're doing. All right. We'll provide it everywhere that's adequate. Thank you for that clarification, because I want to be clear here. Mr. Emerson has said it. I'll say it right here. This county wants that connection, and we want it so badly for our residents to finish that connection that we're willing to partner where the issues are to make sure that it gets done right. [00:40:56] But I just want to thank you for the clarification that Costco is going to do their part along that state road to take it as far as it can before those grading issues become a problem. Awesome. Thank you. All right, Mr. Roberts, you're off the hook for right now. The next two speakers mentioned some traffic issues, and you can't solve these, so just take a temporary pause for now. [00:41:18] But I do, Mr. Edwards, we got a chance to meet in April at Tucker High School in a meeting. Thank you for your time two weeks ago during the deferral. I saw you here, and thank you for coming back tonight. And then the third speaker also mentioned the same thing. So I'm going to ask our director of public works to come on up and answer a few questions because, quite frankly, you said one thing in your remarks that you said many things that I'm about to help you with and our director is going to help you with and that I agree with you with that you need some help from this county to mitigate some traffic issues. [00:41:49] There was one piece you said, I can't prohibit it, right? I can't make people even come out on Broad Street and not make a right on Stillman. So at the expense of not being able to prohibit traffic going up Stillman, I want you and your residents and your HOA, and I'll come to a meeting and explain it if you invite me and you ask me to. [00:42:08] But I'm going to ask the director to put some mitigation pieces in effect along Stillman Parkway to speak to the exact concerns that you mentioned. So, Mr. Hughes, if there's a couple things you can touch on, can you please touch on parking along Stillman, particularly by the Tesla dealership of what changes were recently made, but we're not done yet, particularly about cars parking on the sidewalk, therefore forcing the unloading of cars to be done in the roadway, which I'd like to avoid. [00:42:32] And then there was a resident that spoke about the danger of coming out of an apartment complex northbound, making a left right on the curve of Stillman, and I'd like to slow down traffic there to make for safe egress ingress can you can you speak to some of that for me yes sir mr schmidt uh good evening body um so on stillman so the first i guess first issue we're talking about is on street parking so that's something that we've looked into so i've asked based on mr schmidt's conversation with me our traffic engineering team to look into some measures to mitigate restrict [00:43:06] parking along stillman uh really between broad street and green meadow circle spring um springfield wood circle. So that location there, we will allow loading. So that still would occur for Tesla. But by restricting the cars parked there, that will allow the loaders to park without taking up the travel lane. So we did hear some concerns of that. I think there was a crash maybe related to that. So we want to address that safety challenge immediately. The other issue in regards to really speeding, and I think hopefully maybe some with traffic volume, we have our traffic calming program, which currently has been installing speed cushions or speed bumps across the county. [00:43:46] So another thing Mr. Spitt and I talked about was identifying a couple locations, specifically one if you're coming from broad around the curve, a set of speed cushions to slow some of the traffic down on Stillman, as well as maybe a couple others throughout the neighborhood on Stillman, which will hopefully, as we've seen with other installations, slow traffic down as well as hopefully reduce some of the traffic volume that's headed down Stillman. [00:44:13] So those are the two measures that we're looking to put in place. Thank you, sir. So four pieces to take back to the HOA, and we talked about this in the community meeting. This is no surprise tonight, so we've been working on this. As you can see, there's been some progress, but there's more to come. [00:44:30] One would be the in-out visibility, where this Costco entrance exit is. I'm going to ask our traffic engineers and public works to please look and make sure the visibility for folks with regard to street parking, Blocking their view of coming in and out is clear. Number two, street parking along the Tesla area to avoid semi-trailers unloading cars in the middle of the road. [00:44:50] I'd like to have that addressed. The speed cushions up by the residential area at the very top of Stillman. And then finally, I know our chief is here, and chief, just so you can see it coming, once they get traffic here, I'm going to ask for enforcement so it's visible, especially in the beginning, so folks can see that we're taking it seriously coming in and out of there. [00:45:09] Quite frankly, like I said, I can't restrict cars going up Stillman. If they want to, they'll go out the Broad Street entrance, exit, and they'll make a right on Stillman, and they'll proceed up to Springfield that way if they wanted to. I would like to make Stillman as unattractive for cut-through traffic as I possibly can with regard to recreational leisure cut-through, and encourage them to use the artery roads of Broad Street and making their right on Gaskins, which will take them back to the intersection of Gaskins, Springfield Road, which is where they should be. [00:45:41] So those efforts will be underway. We'll administer those on your behalf. I'll work with our Public Works Department and our Police Department to make sure those are underway. And, again, the open invite is there to attend an HOA meeting to explain those to your neighbors. But thank you for your comments here tonight. [00:45:59] Mr. Roberts, I don't have any more questions. We've been in and out of this case, and really the last piece was just the sidewalk. So thank you for your work on that. Mr. Emerson, thanks for the work, for staff going back and forth and finishing that up. And I think we got the commitment we needed tonight to do the pieces that exist that are feasible and then come together to solve that last connection piece. [00:46:20] It's important to the residents of our county. Any questions for my colleagues on this? All right. Mr. Chairman, I move that we follow the recommendation of the Planning Commission and approve REZ 2023-100258 Costco Wholesale Corporation with the proffers that are dated today, June 11, 2024. [00:46:43] All right, motion's been made by Mr. Smith, seconded by Mr. Rogish. All in favor say aye. Aye. Any opposed? Motion passes. Thank you, Ms. Manager. Next, Mr. Chairman, out of the Brooklyn District, Agenda Item 178-24, Janice Clifton is before you with a request for a provisional use permit under chapter 24 of the county code to expand the bed and breakfast the applicant proposes to incorporate an additional dwelling into the bed and breakfast for overnight guest accommodations the planning commission voted to recommend that the board of supervisors grant this request miss [00:47:20] moore thank you mr manager members of the board the virginia cliff end has been operating as a bed and breakfast at this location since 1997 and has made some modifications in its operation over the years. This request is specifically to include a 2.25 acre property located right here at zone A1C into the overall operation including an existing two-story dwelling that would be used for three additional guest rooms. As you note the site is zoned R2A and A1C and is located also within the [00:47:57] Glen Allen Overlay District which both allow bed and breakfasts with events with the approval of a provisional use permit. The bed and breakfast is currently governed by provisional use permit and the conditions of PUP 2019-0004. This request would carry over all those conditions with the final exceptions and changes to incorporate this piece. One, it would add three additional guest rooms for a total of 11. It would allow small additions to the rear of this existing home to allow for an additional bath and expansion of the kitchen. [00:48:35] They would like to create a walkway between the two properties. They'd like to increase the total tent area from 2,400 square feet to 3,300 square feet. It would allow a second entrance, which is already existing off of Mountain Road. [00:48:54] And then two new conditions would be to include a decorative fence to continue the decorative fence that is there on this property, as well as commit to keeping the stands of wooded area on the property. Conditions addressing items such as amplified music, number of events, and signage would remain the same. [00:49:15] The 2026 Conference of Plan recommends Suburban Residential 2 for the site with a small corner for environmental protection area. The proposed use would not change the overall development on the site, and the expansion of the bed and breakfast operation with the proposed condition is not anticipated to have adverse impact on the surrounding areas. [00:49:36] I will note that surrounding areas is the Glen Allen Cultural Arts Center that is here. They have a little bit of industrial area here. And the greatest impact, if any, would be on this single-family residence here. So staff recommends approval, and the Planning Commission recommended approval of this request at their May 9th meeting. [00:49:58] And this concludes my presentation. I'll be happy to answer any questions you may have. I will note that there was no opposition known at the Planning Commission meeting. Thank you, ma'am. All right. Thank you, Ms. Moore. Colleagues, any questions? All right. [00:50:13] This is a public hearing. Is there anyone here to speak to this particular case? Seeing or hearing no one, is there anyone on WebEx? There's no one to speak to this item. All right. Mr. Smith. Thank you, sir. Janice, Chris, good to see you. Continue to do the good work that you're doing. [00:50:30] You guys are a beacon of what's right on that corridor, so thank you very much. Mr. Chairman, I move that we approve PUP 2024100396, Janice Clifton, with the recommended conditions listed within the staff report. Next, Mr. Chairman, out of the Fairfield District, Agenda Item 179-24, Springdale Park Out Parcels, LLC, with a request to amend Provisional Use Permit PUP 2020-0025 under Chapter 24 of the County Code [00:51:09] to allow an additional drive-through service window on a parcel located on the west line of Mechanicsville Turnpike near its intersection with Neal Street. Again, the Planning Commission voted to recommend approval. Ms. Moore. Thank you again. This item is to amend Condition 2 approved with Provisional Use Permit PUP 2020-00025, which governs a mixed-use development known as Springdale Park. The site is currently under construction and when complete will include townhomes, apartments, and commercial uses. Condition 2 of the governing putt limits the [00:51:47] whole development to one drive-thru only, which will accommodate a Dunkin' Donuts at this out parcel here, which is nearly complete. Chipotle is planning to build a restaurant here, and they too would like to have a drive-thru window, so therefore they like to amend the condition to have two total in the development. Access to the site would be from the interior. None would be direct access to Mechanicsville Turnpike. The drive-through would be on the southern facade, and this facade would be facing the Dunkin' Donuts, and again, the building is here. [00:52:29] This drive-through is a little unique because it would service only customers who have already made a transaction and already have ordered. So there would be no menu board or reader board, and also, which would help lessen the visual impact on that, as well as queuing of stacking because there would not be in-person ordering at that time in the queue. [00:52:51] So that would be the only change in the PUP. All the others would be carried over with this. Staff believes allowing the drive-through window for the planned restaurant would not impact the overall traffic flow or pedestrian flow or the anticipated traffic patterns, and it would not impact the overall site design. [00:53:12] Staff supports this request, and the Planning Commission recommended approval of this request at their May 9th meeting. This concludes my presentation. Thank you, Ms. Moore. Colleagues, are there any questions? No questions. [00:53:27] This is a public hearing. Is there anyone here to speak to this particular case? Seeing or hearing no one, is there anyone on WebEx? There's no one to speak to this item. Thank you. Reverend Cooper. Mr. Chairman, I move that we approve PUP 2024-100425 Springdale Park Out Parcels, LLC, with the recommended condition listed in the staff report. [00:53:57] All right, motion made by Reverend Cooper, seconded by Mr. Rogus. All in favor say aye. Aye. Any opposed? Thank you. Mr. Manager. Next, Mr. Chairman, we move to public hearing other items. You have three items on the agenda this evening. 180-24 is a resolution for amendments to the fiscal year 23-24 annual fiscal plan for the month of June. [00:54:17] Mr. Crawford. Thank you, Mr. Manager. Good evening, Mr. Chairman, members of the board. this first amendment item was introduced at the may 28th board meeting was advertised at the in the june 4th richmond times dispatch along with other outlets if approved it this resolution would amend the county's budget by 23.7 million dollars the board heard a little bit more extended detail on this during its work session so unless there are any other questions [00:54:55] i'll be happy to answer any questions at this time all right colleagues any questions or concerns about the um uh the amendments hearing none this is a public hearing is anyone here to speak to this particular um public hearing case or is there anyone on webex there's no one to speak to this item um is there a motion colleagues move the resolution all right motion made by mr smith [00:55:33] second by mr rogers all in favor say aye aye any opposed thank you mr manager next mr chairman 181-24 also resolution for amendments to the fiscal year plan in this case for public works mr crawford thank you again mr manager this amendment again introduced at the last board meeting on may 28th and was advertised last in last week's richmond times dispatch if approved would amend the county's budget by nearly 90 million dollars all for public works projects [00:56:05] and all of it from resources outside of the county 70 million of which is would come from the central virginia transportation authority uh regional um regional pot uh 14.4 million dollars would come from the state predominantly from the virginian department of transportation and then another five and a half million dollars would come from the local allocation from the central virginia transportation authority and this would fund eight projects um throughout the county with [00:56:40] that i'll be happy to answer any questions all right thank you uh sir colleagues are there any questions about this particular resolution this is a public hearing is there anyone here to speak to this particular resolution anyone on webex there's no one to speak to this item great colleagues motion made by ms whitehead second by reverend cooper all in favor say aye Any opposed? Thank you, Mr. Manager. [00:57:11] Next, Mr. Chairman, 182-24 is a resolution for signatory authority. This is for conveyance of real property in the Verona Magisterial District. Mr. Anthony. Yes, sir. Good evening, Mr. Manager, Mr. Chairman, and honorable members of the board, ladies and gentlemen. [00:57:29] This board paper declares two pieces of large tract of land owned by the county along Verona Road. The two pieces are separated from the remainder of the county's property by Hope Brady Road and other parcels of land not owned by the county. [00:57:46] The board paper also authorizes the county to convey one piece containing approximately one acre to Ulrich Properties 2, LLC. The other two pieces containing 2.6 acres adjoining the property owner, Trails End Properties, LLC, and three approximately .466 acres of the remainder to Trails End Properties, LLC. [00:58:10] To resolve encroachment issues from the property owned by the Trails End Properties, all conveyances will be for $8,234 per gross acre dollars. The Director of Real Property recommends approval of the board paper. county manager concurs. I'll be happy to address any questions. Mr. Chairman, for your indulgence, the $8,234 is what the county paid to acquire Verona Fund. These are simply two remnants that we simply wish to not maintain. All right, questions about this resolution? Hearing none, [00:58:50] there's a public hearing. Is there anyone here to speak to this resolution? Is there anyone on Webex to speak to this resolution? There's no one to speak to this item. All right, so move to [00:59:01] Resolution. Motion made by myself. Seconded by Reverend Cooper. All in favor say aye. Aye. Any opposed? Thank you. Mr. Manager. Next, Mr. Chairman, we move into public comments. I do have a number of individuals that have signed up to speak this evening. Just as a reminder to those who are here and present or on WebEx, the board asks that you limit your comments to a five-minute time period and you begin those comments by stating your name and address for the record. So the first person I have signed up is Ms. Ann Gibbons. Ms. Gibbons? [00:59:31] Good evening. I am Ann Gibbons. I live at 2307 Clark Street, Enrico, Fairfield District. [00:59:47] Before I comment on the comprehensive plan, I want to affirm and congratulate you, the Board of Supervisors, for your work in addressing the crisis of affordable housing in Enrico. I was in attendance this morning with my husband and grandchildren at the ribbon cutting for Cool Lane Commons and was pleased to see many of you also there to celebrate the official opening of this creative and innovative permanent housing program. [01:00:12] which serves both formerly homeless and low-income individuals. I also applaud you for establishing an affordable housing trust with $60 million in cash and a dedicated revenue stream from new economic development, transforming local efforts to make homeownership possible for more of the area's workforce. [01:00:31] Years from now, my grandchildren, and perhaps you, yours if you have them, might well ask, I heard there used to be homeless people living on the streets, but I don't see them now. Did you do something to help? And you can hold your heads high knowing you played a part in ending homelessness in our region. [01:00:49] Those same grandchildren years from now might ask one of two questions. One being, we've known for years that there was a climate crisis that threatened our air and water and land, and the problems have just gotten worse. Why didn't you do something about it? Or they might instead ask, we've learned that there used to be a terrible climate crisis that threatened our air and water and land, But those problems are far less now, and our environment is clean and healthy for us and for all our neighbors. [01:01:18] Did you do something to help? And you could then hold your heads high, knowing you played a part in addressing this urgent climate crisis by being foresighted and including climate policy and environmental justice in your comprehensive plan. Actually, our comprehensive plan. [01:01:35] It's not simply yours. You represent all of us, and your decisions and actions must therefore take into account all of our concerns. I participated in person when dozens of citizens voiced their deep concerns about expanding the construction of data centers in our area and was deeply disappointed and disheartened when those citizens who came prepared with well-researched, impassioned, and compelling arguments for slowing down the process and pressing pause before making a final decision did not receive the response we had hoped for. [01:02:08] The decision for expansion felt short-sighted and dismissive of the citizen input that was presented. So we come to you once again, believing and hoping that you will have a more long-range view of the health and well-being of our citizens by including sound climate policy and environmental justice in the 2045 Comprehensive Plan. [01:02:30] You don't have to start from scratch or reinvent the wheel, since we have our Richmond Neighbors 300 Plan to help guide your next steps. If you won't do it for us or for yourselves, would you please do it for my and all our grandchildren? They'll thank you in the end. [01:02:49] Thank you, Ms. Gibbons. Next, I have Melissa Thomas. Ms. Thomas. Mr. Chair, members of the board, and Mr. Rutolkas. I'm a head lifelong Henrico resident, mom of three, and have been deeply involved in our community for over a decade. [01:03:09] I am here today representing Mothers Out Front. We're a national climate justice-focused organization focused on ensuring that we leave a livable future for future generations. Our Henrico chapter echoes the sentiments expressed by groups such as Henrico Conservation Network regarding the 2040 Comprehensive Plan. [01:03:27] We advocate for equity and climate justice not merely being components of the plan, but its guiding principles. It's imperative to actively seek and engage with community voices to address inequitable vulnerabilities and formulate effective policy solutions. While I commend Henrico County for its investment in the 2022 mailed survey, which provided valuable data, there are some areas of concern that I would like to highlight. [01:03:52] In the responses that we got back from county residents, only 15% were from Verina. Approximately 73% of all of the respondents were white, where that's obviously not how the county is made up. 79% of respondents were 45 years of age or older. [01:04:09] 91% of respondents were homeowners, and nearly 25% of people responding came from households with over $150,000 of income annually. I know the county has done some gathering feedback at community events, and we had the Meeting in the Box initiative. [01:04:28] That only garnered about four or five responses, some from high school students and then also from HCAN, which has provided some input about the plan. So while we align with the H-CAN's recommendation for in-person public engagement sessions, what we would like to see is just magisterial meetings, magisterial district meetings, more in-person opportunities, and maybe slowing down the plan a little bit so that we, while we're working to allow planning the opportunity to create things for you guys to look at, to let people see that and offer up true engagement and true visioning before we just move forward with a plan. [01:05:04] So Mothers Out Front and Henrico urges the adjustment of the comprehensive plan timeline to facilitate meaningful community involvement in its development. And then furthermore, we request the initiation of a robust and proactive local climate action plan. And while regional efforts such as those championed by Plan RVA are promising, and I've participated in a lot of the meetings I've been having in the past couple weeks, I'm very excited about it. [01:05:26] We know that local action is essential, just like the city of Richmond has done. plan rva's plan lacks implementation authority emphasizing the necessity for henrico county to take decisive action so we thank you for considering your concerns and suggestions and we look forward to working with you together and i would like to highlight that community engagement is the henrico way i participated in the last iteration of the strategic plan for henrico county schools i think they do it about every five years so they spend at least a year getting people's feedback getting people on work group committees having sessions where they bring in subject matter experts and allowing the public to learn more and then to be able to offer feedback [01:06:06] on particular issues because i can pay attention a lot and i still can't pick up all the stuff about planning and what henrico county could look like in 20 40 years so thank you for consideration i have a question for you and i know i think we have another one or two people online who's going to speak to the comp plan so joe i i do have some questions for you just to make sure that we i don't want the um the misnomer to be that there's not going to be community participation so let's just put that to rest um but ms mckinney you i just want to make sure i'm hearing you correctly that [01:06:45] the persons who responded is the is the premise that we targeted the wrong folk or is it that those are just the people that responded those are the people that responded and i wouldn't i attended the last work session where the planning folks gave an update on and it sounded like they did a really intensive effort to try to reach different members of the community people in different districts i do think they mailed it to mostly homeowners so that was maybe an oversight so i don't like to ever assume that it's just a lack of caring i think that the county could [01:07:22] benefit from bringing on maybe a community engagement consulting firm or specialists it seems like right now it's the planning folks that are being responsible for doing this while they're also doing the work of creating this big important plan so but also we're in a different age than we were when the same folks were creating a plan for 2009 and so there are different ways to reach people and so just sending out a mailer and doing one two years ago is probably less than [01:07:51] we could do as a county all right so i i can talk to you offline um just yeah to get some to get some ideas i don't i don't i'm just talking to me and you all right talk to you offline um about that but i wrestle with that right so so you said 70 79 of people that responded were what white white right so we do know nationally though that's kind of the trend when it comes to [01:08:25] environmental involvement so so pretty much what we're saying so that's what i want to know so then how do you how do we in henrico get non-white people to do what non-white people are not doing across the whole country maybe it's maybe it's just their level of um significance as it relates to what they think is important in their day-to-day lives not saying that that's what it is but i don't want people to hear that statistic and then try to make it seem like we are only reaching which [01:09:00] rich white people because that's not what we're doing we're trying to we sent it out to 5 000 people um and i'm certain that we weren't looking at demographics to try to balance it out so let's i'll talk to you because i want to hear what your thoughts and ideas are about this um and maybe there are some things that we can do but i also know that people are listening to this and I don't want them to get the inclination that we are being racist and who we're reaching out to. [01:09:29] Generally, you look at the cases, you just don't have a lot of non-white people who are participating in this work. It doesn't mean that they don't care, but the people who responded are the people who probably care more. [01:09:47] It's an issue of people having access to time and resources, and so maybe mail is one tool, and maybe going out into communities and meeting people where they are. It's like you said. Yeah, maybe. But there are also a lot of middle-class, non-white people who do have time. [01:10:04] They just decide not to participate. But let's talk. I just wanted to mention that. Mr. Manager, is there anybody else? We do. Is there anyone in attendance that wishes to speak this evening? Yes, sir. If you would come to the back. [01:10:26] Oh, who am I? Actually, sir. Okay. We can tell you what district you're in when we see the information. [01:10:52] You can come right up. Come on up front, sir. This thing on? Yes, sir. My name is Walter Horn. I live at 4114 Aspen Shades Parkway. [01:11:13] I have had numerous conversations with Bentley Chan regarding this issue. He continually would deflect to the statement, assertment, that this is the law. Well, laws are made, and they are also revoked and amended. [01:11:34] An example used prohibition as just one. Also, the Constitution has more than one amendment. So, in my opinion, his defense does not hold water. I have no idea when or why the outrageous flat fee was established, but it is time to review this policy, law, fee, call it what you will, and adjust, modify to serve a small faction of the sewer system that is being unfairly burdened. [01:12:13] I am a single senior adult on a fixed income. I have no washer. I have no dishwasher. I have copies of bills from others, in one instance, where two adults reside, and their bills for sewer and water are less than the flat fee that I am being charged. [01:12:43] I have a shallow well. That's why I have the flat fee on the sewer. This makes absolutely no sense to me. My request is to lower my charge to $50 in terms of fairness. [01:13:00] I'm currently paying $95.95 every two months for a flat fee for sewer, where other people, and again, I have bills there, three different residents. Actually, one home has two residents, and they're paying $70 and $80 for both sewer and water. [01:13:24] Question, why is payment, if mailed, remitted to Atlanta, Georgia? Does the county lack the ability, personnel, to process the payment, and why? Another, what would I be charged to connect to the county water? [01:13:45] I would require a firm binding estimate with all details. I do not like surprises. C, fixed income. Also, is financing available? Suggestion. Bill quarterly to reduced cost. Again, re-evaluate policy and get out of the dark ages. [01:14:12] Mismanagement of the system should not be my problem. There are two newspaper articles in this regard. Review management and get production from employees or replace them. Think ahead and plan update accordingly. You have the ability and authority to do so. I am told that there are approximately 275 homes in a similar situation as mine, RE flat sewer rate. Request a detailed list [01:14:48] of those homeowners to include names, addresses, and contact information. And finally, request a private face-to-face meeting with anyone associated with this predicament that works for the county to include sewer officials affordability is not in question fairness is thank you for your time thank you mr magic you want to um speak yes sir mr horn if um if if justin if you get mr horn's [01:15:24] number mr horn i'm going to call you tomorrow okay i i'm sorry i can't hear you i got my ears in i still can't hear you i will call you tomorrow if you would give your phone number to uh this gentleman that's coming up where i could reach you tomorrow okay okay thank you yes sir all right so um we also have on webex signed up is eileen rivera okay yes we can good evening um members [01:16:01] of the board mr rotokas um my name is aileen rivera um my address is 1200 dawson road can right go to three two three one um i'm calling about the comprehensive plans um review process and i'm i'm i'm asking i'm here to ask the board of supervisors for help um mr nelson you were correct i appreciate the um your concerns with the amount of residents that are participating [01:16:34] um this conversation was started back um since 2022 and i'm not sure what's happening with the communications but um some something's getting lost in translation we have met with mr emerson with um steamer and miss moore um to talk about what best ways to to communicate with with the community, especially after the first -- [01:17:12] I was at the first survey meeting, at the kickoff meeting of the plan process review, and I think I counted -- and it's in one of the emails I sent Mr. Emerson, but I think I counted 54 people there, and I can't remember a few more online. [01:17:32] That's a big concern. and then for, I think, the following state of the county address that was brought up the participation later that year, the participation of people in the process. [01:17:52] The problem is that my concern is for the East End, and this is what I have been stating all along, that I thought when we got together with the planning department that they said that they would do community engagement meetings after each phase, which is reasonable, but it also has to be done in every district, which is what we have asked, you know, like for community engagement meetings to be at every district. [01:18:25] For the East End, I requested a little 44-cent postcard, the same 44-cent postcard that Mr. Nelson sends with the town hall notices. The same for the, at least for East End residents. [01:18:43] We are a community of working people. We have a population of where there's a lot of poverty. And I think that the least, if you at least do those community meetings and do the postcards, you can say you did it all. [01:19:01] True, you're not going to be able to get everybody to participate. But when you do the actual community meeting and you do the postcards to every home, you can say, then you did it all. But it hasn't happened. For the last two years, I've been asking and asking, when are the community meetings? [01:19:19] I can send you all the emails that I have sent. And every time, I'm sure that Mr. Emerson and Ms. Deamer are not happy to see me every time because I'm always asking. You know, when are the community meetings? And there's always some excuse, oh, no, in the fall, get it. [01:19:37] Everybody's overwhelmed. I get there's a lot of work. But this is like the most simplest form of democracy process that we have in the county. And it's been so disappointing. We have worked in good faith. [01:19:53] Hemerical Conservation Action Network, Ralph Fox Porter Coalition, we have all worked in good faith to try to help out. We had tried to spread the word out. It's still not community engagement. Going to the farmer's market, going to the festivals, meeting in a box, still is not a substitute for community engagement. [01:20:16] Each supervisor talks about it at their town halls. Still not community engagement because all that is doing is just giving information, but it's not actually engaging the public. And so I'm asking for each supervisor to please take the lead on the community meetings when it comes to the comp plan in each district. [01:20:44] You can collaborate with the planning department. I'm asking that you please take the lead on this because I'm not sure what else to do other than drive you all crazy spamming with emails and no need for that. Everybody's here to do a good job. [01:21:02] Everybody's here with the same intent of doing what's best for our community. And each community should have a voice in what happens in their community. What's good for Verona is not what's good for 3CHOP is not what's good for Fairfield. [01:21:17] Each district needs to have their own community engagement meeting. I have requested three times to meet with members of the planning department. I'm still waiting for an answer. [01:21:34] Thank you, Mr. Nelson. You did finally answer. And I'm just waiting to see if somebody could take the lead. And so, the leadership comes from you all. And I'm asking that you please lead these meetings. [01:21:52] We have only less than 2 percent of the population that has participated, and that's kind of embarrassing because when the bond referendum campaign was going on, there was a lot of effort put into it. There was a lot of money behind the bond referendum, and I feel that the Comprehensive Plan review is as important, if not more, because this is where people can get to have their voice heard so thank you so very much for thank you so very much for um for your time and i'll be glad [01:22:30] to help and answer any questions or email any ideas if you need to from the conversations we have had previously thank you uh thank you um mr emerson do you mind coming and i know last uh i almost want to say last work session you updated us on where we were with the comp plan i know the planning commission is getting information i also know that we are we are somewhat behind our time schedule that we set up so um you know i don't know if this i don't know [01:23:07] if this is about being overworked and all of that as much as it just takes time to put together something like this so speak if you can speak specific specifically to where we are with the public involvement in the hermichael next process and what our plans are to involve the public sure absolutely it was very excited here exciting to hear from the residents and their interests so you know i'll thank them for their interest in their community and thanks for coming out as we talked about when we we had our last work session we are scheduled to have another work [01:23:44] session with you on the 25th i believe we're on the list and we have several more in order to bring you up to speed and get you even with the planning commission we also have a a work session with the planning commission coming up this uh this thursday but i did tell you a little bit about the community survey or miss deamer did we did send out over our five thousand a thousand essentially to each district we had a very very good response rate to that when you look at at response rates to surveys they did go to property owners in the county that's your normal practices [01:24:20] to send those surveys to property owners our lists of of mailers they're randomly selected so there was no intent to try to choose one over the other but our database is our our property owners lists that are that are in the in the finance office the people that get the tax tickets that's how we get our names and addresses for those for those mailers so they go to go to property owners when we did our kickoff we had over 700 respondents to our initial engagement you heard miss riviera mentioned that but there were 54 people in the room that also was a virtual [01:25:00] event we were in the middle of the really the second wave of the pandemic we thought we were going to go out to all five districts what we ended up doing was broadcasting it county-wide and doing it from this room, and we did have over 700 respondents to our engagement document, our survey we put out then, which was open to everybody that chose to participate. [01:25:26] Ms. Riviera did mention we've met with her several times. We have, and I have agreed, and we will do a direct postcard mailer to the Verina District and any other district that would like to have that when we are out in each district. [01:25:44] Our plan is to go to each district, which we always do with planned development. So, I'm sorry, I just want to make sure I'm hearing you. So you just committed to doing direct postcard mailers prior to the community meeting. [01:26:01] Yes, sir. Meetings that we are having in the future. Yes, sir, absolutely. We just haven't gotten to that point yet. haven't gotten to that point yet because we do need to finish bringing the board up to speed we do have some development work that we have to have to complete we're at the end of the of the base documents the informational documents and the Planning Commission will be essentially they're sort of at the end of that process right now and I I need to meet with you several more times to get you get you to that point and then at that juncture hopefully we'll have some [01:26:38] some base maps developed and normally what happens after I meet with each of you is that we go into each district we advertise those meetings and we meet with the citizens and they can see the properties they can tell us what their concerns are they provide us feedback we have in the past now we've got a lot of of new tools available to us with our digital options these days, especially what we've got on our website, which is very robust. [01:27:08] If you go visit our website, you'll find all this information posted, as well as an interactive map, but we will go out into the community, and we will have a form to fill out, and we'll talk to people, just like we always do. We just haven't gotten to that, but one of those will occur in every district, and of course, the last... [01:27:28] At least one in every district. At least one, yes, sir. Could be more, if need be. Absolutely. For Verona, I need more than one, I'm certain. Yes, sir, and last time we did do more than one in Verona. And as we talked about at your work session, we'll do as many meetings as the community needs until we get to that point where the Board of Supervisors and the Planning Commissioner are comfortable with adopting it. [01:27:53] All right, so, Mr. Emerson, sorry to cut you off. I just want to make sure that I'm hearing you and my colleagues are hearing you. And we asked you this question like two weeks ago, so we know the answer. Yes, sir. That you, when we get to the community part of the discussion, you want to have something to show. [01:28:12] You want us to be at a place where we can have robust, full conversations with the community about what has been worked on. And then the supervisors, planning commissioners, and the community will then get together and speak to what they see in their particular districts and across the county. [01:28:38] Yes, sir. So there will be robust community conversation. We just have not gotten to that point yet. That is correct. Which is what we've been saying. But you are committing to sending out, even though I think, well, it don't matter what I think. [01:28:56] So if the ask is to send a postcard to every resident, then that's what we're committing to, even though I know people who don't check their mailbox for weeks, but whatever. If that's the ask in Verona that we are a postcard community, then send them. [01:29:15] Yes, sir. And anybody else that wants to do it, but we'll also advertise it electronically and all the other ways that we advertise stuff for the comp plan as well. Yes, sir. last time we took out full-page ads in the newspaper and unfortunately the newspaper doesn't circulate like it once did either so it's uh we'll get the word out every possible way that we can and the county's got all their social media accounts we certainly will put it out that way as well what's the timeline miss ems i would hope to be out doing district meetings by this fall [01:29:48] okay colleagues questions mr emerson um and recognizing the stage that we're at but for example you know we have the dory park the juneteenth festival at dory park which you know should have a large group of people there and hopefully a pretty diverse group there is there an opportunity to have a table set up there or something um related to henrico next at that event yes ma'am we certainly can okay and um i mean that's uh yeah yeah where's john um yeah so and And that, honestly, it probably won't be as diverse as you think. [01:30:28] But the crowd that Melissa is talking about will be at Juneteenth. Well, that's what I meant. Yes, that's a good point. Yeah, so if you want to, I mean, that's a way to see how much traction you can get there. So that's a great idea. Yeah, go ahead, finish. I'm sorry. And we've done 33 of those events, various different events throughout the county. [01:30:50] And what about we have a large number of congregate housing, apartment complexes and things like that, which would, you know, be a lot of renters, probably younger people as well. Is there some way to target, you know, that congregate audience, you know, by having, you know, if you've got a complex that has 150 units, you know, that's a set audience there to have meetings in those congregate settings? [01:31:17] Certainly we can. We've mailed all the homeowners associations and the other associations that we have a list of and offered all the fraternal organizations and things as well and offered to come out and speak to them about the comprehensive plan. [01:31:33] But those are opportunities as well within those communities if we haven't already touched base with them. Of course, there's other ways to get to them as well. You do have, as we've mentioned, the general mailer postcard that goes to every PO and mailbox and in whatever zip code you mail it. [01:31:50] But you can visit those. Usually there's a place where you can post something on their community boards and things like that and try to do those things. So certainly we can do things like that. I mean, I think especially those of us that were fresh on the campaign trail, right, and dealing with the realities of, you know, in each of our districts, how do you knock on 30,000 doors? [01:32:07] And that was for a campaign, but it's a similar issue. You want to be able to reach people, convey information, give them the opportunity to provide feedback. logistically you know is a problem just because the numbers are so are so big and then my last question would be so if we have these various organizations that perhaps can mobilize an army of volunteers to knock on doors or you know I'm kind of putting putting it on on folks that are coming to these meetings and saying you know well let's put your efforts where your mouth is basically and if you've got folks that are that you can mobilize is there some way for them to [01:32:44] be involved as, you know, doing the leg work to get some of the word out by literally knocking on doors or making calls or things like that? Sure, absolutely. I mean, we have printed literature that we've handed out at the different events we've gone to to educate the public. I think one of the challenges we have is we're still in that formative stage of the base data, so we don't have that much to offer for people to really be able to begin to wrap their mind around and understand understand exactly what the what the work is certainly there are things like visual preference [01:33:20] surveys and things that you can do but we've kind of gone through that process and normally those are done in in more condensed neighborhood communities or along corridors like we did for the route 5 corridor than you do for such a broad effort as a as a comprehensive plan for a community the size of Henrico. [01:33:40] And I may be, you know, misspeaking. I think that the perception that I get is that there's a misconception that when we say we're working on something to give to people, the perception is that we're formulating a product and we're giving it to folks, and so it seems like a little bit of a late thing to say, now give us feedback, right, when what I think folks are saying is we want to be involved in that formation aspect of it so that any product that is built has been done so with our input, right? [01:34:13] So, a little bit of a nuance between where that input comes in. And so, can you speak to, you know, hopefully dispel, if it is factually accurate, this notion that what we're doing is putting something together that, you know, by the time we're soliciting feedback on, it's kind of, you know, maybe 70% done. [01:34:31] Is the community feedback being done timing-wise in a way that it really is kind of in the nuts and bolts, the meat and potatoes of the crafting? I think it is, and one thing you have to remember is that we're not starting from ground zero. We're starting with the basis of the 2026 plan, and you build from that. [01:34:50] You look at that, where do we need to change it, what needs to happen, what needs to be added, what has changed since the adoption of that. So you're not necessarily recreating the wheel, you're refining the wheel. So that's our base document. Certainly there'll be some new chapters. Things have changed in the overall scheme. We're going to have a more robust environmental chapter, obviously. And the land use has changed because the growth patterns have changed. [01:35:18] We've been through pandemics and recessions and growth spurts, and your growth patterns have changed, but they haven't changed that dramatically. So your beginning point really is your 2026 plan, and then your base data that you build that has occurred over the last two to three years. [01:35:36] So you kind of have that starting point to project from as to where you may be headed in the next 20, 30 years. Thank you. Any other questions for Mr. Emerson? Mr. Manager, can you speak to the bond referendum process was brought up, education from a referendum standpoint. [01:35:58] Last time we did a referendum was 2022, if I can remember, and the referendum ended up on the ballot, and the county does what? And I think a comment was made that we spend a lot of money, we're trying to educate folks. [01:36:16] Well, thank you, Mr. Nelson. I was going to start with the spend a lot of money. The fact is that we have employees that are put together in teams representing each of the questions on the ballot. So park schools, fire roads, typically. [01:36:35] And they're invited to events at PTAs or by PTAs, community associations, rotaries, volunteer groups. And then there are town halls in each of the districts where the employees participate. [01:36:52] We set up an email account where folks can send in emails and questions, and then there's a web page. So as far as the spending of money, the employees are salaried employees that are working and literally using that as part of their work week. [01:37:12] Web pages we put together all the time. There's not a whole lot of, you know, there's not a campaign effort. This is information that is put out. So people reached out to us, and then we respond. Do we go setting up meetings, et cetera? Yes, sir. [01:37:28] Okay. So I guess that's what we need to, you know, I think this process, again, I think that we're trying to put out information and elicit response participation. [01:37:47] And, you know, we'll continue to try to do a better job for those who don't think that we're doing a good job. We try to get better. So we're hearing the request, and hopefully the citizens will hear about it and want to get engaged. [01:38:03] And we also know it's America, so you can't make anybody do anything they don't want to do. So the only thing we can do is put the opportunity out there and see what happens. So we'll see what happens on Saturday, and we'll have a lot of people at Dory Park, and let's see whether or not we can get some real engagement out of that. [01:38:22] All right. Victoria, is there anyone else on WebEx? No, sir. There's no one else to speak on WMX. Okay. Mr. Chairman, with your indulgence, moving to the general agenda. First item is Agenda Item 183-24. [01:38:40] This is an introduction of a resolution, an amendment to the annual fiscal plan to establish an affordable housing trust fund. Mr. Crawford. Thank you, Mr. Manager. Good evening again, Mr. Chairman, members of the board. [01:38:57] as the manager noted this is an introduction to a fiscal year 2024 2025 budget which would establish the an affordable housing trust fund in the amount of 60 million dollars for the purpose of expanding affordable housing opportunities within the community particularly with affordable homeownership and workforce housing if this introduction is approved the there would be an advertisement of the public of the june 25th public hearing that would appear in next week's [01:39:37] richmond times dispatch i'll be happy to answer any questions questions all right this is the beginning of of um of our work in affordable housing so i'm sure everybody wants to make the motion but i just need one all right moved by miss whitehead seconded second by mr world gets all in favor say aye any opposed thank you mr manager next mr chairman agenda 184-24 is a resolution for amendment to the annual fiscal plan in this case for an elementary school [01:40:13] replacement project shortfall mr crawford thank you again mr manager uh this amendment if approved would amend the county's budget by 14.3 million dollars adding funds to the to the replacement projects of jackson davis elementary and longan elementary both of which have been awarded by the school board and have a significant project shortfalls it would also create an education [01:40:51] bond project reserve to account for any potential change orders that may be required and if that funding isn't utilized it could be used for future bond projects shortfalls that may occur this resolution would also authorize approve the use of the fiscal year 25 meals tax reserve for these two projects to enlist that assistance to cover the shortfalls that were discussed in work session. [01:41:30] With that, I'll be happy to answer any questions. I think we talked about this quite a bit. Any questions for Justin? If not, motion. Motion made by Mr. Smith. [01:41:45] Second by Mr. Rogish. All in favor, say aye. Aye. Any opposed? Thank you. Next, Mr. Chairman, agenda item 185-24 is a resolution. Authority to submit Henrico County plan for the Virginia Juvenile Community Crime Control Act. Mr. Martin. [01:42:02] Thank you, Mr. Manji. Mr. Chairman, members of the board, good evening. This board paper authorizes the county manager to submit the biennial plan for services, programs, and facilities for juveniles before the Henrico Juvenile Domestic Relations District Court and the 14th District Court Service Unit. [01:42:22] to the State Board of Juvenile Justice. The juveniles to be served by the program are in need of services, in need of supervision, or delinquent. The plan has been developed after consultation with the judges of the Henrico County Juvenile Domestic Relations District Court. [01:42:39] The County's Virginia Juvenile Community Crime Patrol Act coordinator and detention superintendent recommend approval of the board paper, and the county manager concurs, and I'll be happy to answer any questions. Questions. [01:42:58] All right, hearing none, is there a motion made by Reverend Cooper, seconded by Ms. Whitehead. All in favor, say aye. Aye. Any opposed? Thank you. Mr. Manager. Mr. Chairman, Agenda item 186-24 is a resolution, in this case, acquisition of right-of-way and easements, level green lane, which is associated with the Magellan Parkway Improvement Project, which is in Fairfield. [01:43:23] Mr. Anthony. Yes, sir. Thank you once again, Mr. Manager, Mr. Chairman, honorable members of the board. This board paper authorizes the acquisition of various rights of way and easements totaling 97,430 square feet across the property located along Level Green Lane, identified as Tax Parcel ID number 787-761-0950. [01:43:47] This is an association with the Magellan Parkway Improvements Project. The owner has agreed to accept $762,976.58 for the rights of way in the easements. The Deputy County Manager for Community Operations and the Director of Public Works recommend approval of the board paper. [01:44:07] The County Manager concurs. I'll be happy to address any questions. Are there any questions? All right. Is there a motion? Second. All right. Motion made by Reverend Cooper. Second by Mr. Smith. All in favor say aye. Aye. Any opposed? [01:44:22] Thank you, Mr. Manager. Next, Mr. Chairman, 187-24 is a resolution award of contract Tuckahoe Creek Trunk Sewer Phase I. This is in the Three-Chop District. Mr. Chan. Thank you, Mr. Manager, Mr. Chairman, members of the board. Good evening. This is an award of a fixed-price contract for $2,637,625 to Godsey and Son for the Tuckahoe Creek Trunk Sewer Phase I project, [01:44:50] consisting of approximately 4,560 linear feet of 16-inch and 20-inch sanitary sewer main from Cane Road to Bekova Drive. This is project number 16 of 30 of the American Rescue Plan Act, or ARPA, funded projects to take offline well and septic systems. [01:45:14] This particular project will take offline. It's the backbone infrastructure that will take offline septic systems in neighborhoods in the western part of the county, as well as provide service to the county's property off of Kane Road. [01:45:31] Work on the project is anticipated to begin in August of this year and be completed within 480 calendar days. With that, I'll be happy to answer any questions that you may have. Questions? All right, hearing none. [01:45:47] Move to approve the resolution. Motion made by Ms. Whitehead, seconded by Mr. Rouges. All in favor say aye. Aye. Any opposed? Thank you. Next, Mr. Chairman, 188-24 is the resolution for award of contract. [01:46:04] This is the Sadler Road Improvement Project in the Three Chop District. Thank you, Mr. Manager. This four paper awards a unit price contract for $24,585,000 to branch civil uh for the sadler road improvements project the project consists of a two-lane curb and gutter roadway with the shared center left turn lane a realignment of a portion of sadler road with signage pavement markings proposed water and sewer improvements landscaping construction of two roundabouts one at sadler grove road and one at old sadler slash ends lake drive three stormwater [01:46:41] management basins a shared use path path and a stream crossing work on the project is anticipated to begin in august of 2024 and be completed within 790 calendar days the county received three bids and based upon a review of those bids branch civil is the lowest responsive and responsible bidder funding to support the contract is available within the project budget and the directors of public works and purchasing recommend approval of the board paper and the county management curves. So one thing I'll add is I think to date we've received I think just short [01:47:16] of about $30.3 million in state federal funding towards this project and this did come in under our estimate on the project. It does happen. Hey all right. I'm going to answer any questions. All right. I'd like for Mr. Hughes to start estimating more projects. [01:47:43] So Ward of Contracts, Sadler Road, 3-Chop District. I was waiting for you to ask if we had any questions, but assuming there are no questions, move to approve the resolution. All right. Motion made by Ms. Whitehead, seconded by Mr. Rogish. All in favor, say aye. [01:48:01] All right. Any opposed? Thank you. Mr. Manager. Mr. Chairman, there is one more item for the board's consideration this evening, and that is resolution number 189-24. Mr. Newby will provide the overview. Thank you, Mr. Manager. Mr. Chairman, members of the board, the proposed resolution is titled Amendment of Section 457 Deferred Compensation Plan, Establishment of Section 401 Plan, and Contributions to Section 401 Plan on behalf of the county manager in lieu of other compensation. [01:48:31] In short, this resolution converts a portion of the county manager's existing compensation to a new tax-advantaged Section 401 Plan. Again, I would emphasize this converts existing compensation and is not new compensation. The resolution is labeled item 189-24. [01:48:48] Thank you, Mr. Newby. The chair will entertain a motion to add this resolution 189-24. Mr. Chair, I move we add resolution 189-24 to the agenda. All right. There is a motion made by Mr. Smith, second by Mr. Rogish. [01:49:06] All in favor say aye. Aye. Any opposed? As have it, resolution 189-24 is added to the agenda. I now entertain a motion to approve it. Motion made by Reverend Cooper, second by Ms. Whitehead. [01:49:23] All in favor, say aye. Aye. Any opposed? The ayes have it. The resolution has been approved. Mr. Manager, any more business? Mr. Chairman, no other business this evening. Colleagues, any more business? Hearing none, 744, meeting adjourned. ---------------------------------------------------------------------- Coraggio Consulting · aguyonx.com