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Henrico County Board of Supervisors Regular Meeting, Tuesday, August 27, 2024

Date: Tuesday, August 27, 2024
Place: Henrico County Board of Supervisors, Virginia
Length: 28m (video)
Official meeting video (Swagit): https://henricocountyva.new.swagit.com/videos/313539
Official agenda (Henrico County): https://henrico.gov/pdfs/manager/meetings2024/082724ag.pdf
Official minutes (Henrico County, regular meeting): https://henrico.gov/pdfs/manager/meetings2024/082724regmins.PDF
Minutes, Sep 10, 2024 (record the Board's approval of these minutes): https://henrico.gov/pdfs/manager/meetings2024/091024regmins.PDF

Machine transcript (speech-to-text) produced by Coraggio Consulting. Not an official county record. Names and numbers may be misspelled; check the video at the timestamp before quoting.
Speech-to-text: whisper.cpp, model large-v3-turbo. Produced 2026-10-25. Timestamps are [HH:MM:SS] into the meeting video.

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[00:05:37] Good evening, ladies and gentlemen. Welcome to the Henrico County Board of Supervisors meeting for August the 27th. We do want to thank you for joining us tonight. If you are going to give public comments and you hear in person, we're going to ask that you go to the lectern in the back to speak.

[00:05:58] For everyone who's watching the live stream of tonight's meeting on the county website, you can participate remotely in the public hearings and public comment portion of the meeting. Simply go to the Board of Supervisors webpage at henrico.us forward slash supervisors, click on Guidance for Board of Supervisors meeting, scroll down and click on the WebEx event, and there a moderator will let you know when it is your turn.

[00:06:27] I'm going to ask that you stand with me as we recite the Pledge of Allegiance, and then we ask Will Clements, chaplain for the Henrico County Police Division, to lead us in our invocation prayer.

[00:06:49] Good evening. Lord God, we thank you for this opportunity tonight. We thank you, Lord, for the Board of Supervisors and all of those that are public servants of Henrico County.

[00:07:07] Lord, we pray that you would give direction and guidance in tonight's meeting on everything that's voted on and discussed. And we pray all of this, Lord, in your name, Jesus. Amen.

[00:07:30] Mr. Manager. Mr. Chairman, we have a request for approval of minutes from the August 13th, 2024, both regular and special meetings.

[00:07:50] So moved. Motion made by Mr. Smith, seconded by Ms. Whitehead. All in favor say aye. Any opposed? Thank you, Mr. Manager. Mr. Chairman, I have no comments this evening. Thank you, Mr. Manager. Colleagues, do we have any Board of Supervisors comments? Seeing no one, I don't think we have any news media here with us in person.

[00:08:10] If you are watching online, we do thank you for covering Henrico County tonight. Mr. Manager. Mr. Chairman, we have one appointment paper that's 244-24. This resolution would appoint Stephen Mutnick, criminal defense attorney, the Community Criminal Justice Board for an unexpired term that ends June 30, 2026.

[00:08:36] All right. Motion made by Mr. Smith, seconded by Reverend Cooper. All in favor say aye. Aye. Any opposed? Thank you. Mr. Mutnick, if you would come forward to receive your oath, sir. Mutnick. Sorry, I apologize. I swear.

[00:09:16] Mr. Manager. Mr. Chairman, two public hearing items.

[00:09:32] 245-24 is a resolution for signatory authority. This is an easement agreement for Lumos Networks in the Brooklyn Magisterial District. Yes, sir. Thank you, Mr. Manager, Mr. Chairman, Honorable Members of the Board. This board paper would authorize the Chairman and the Board of Supervisors to execute an easement agreement to Lumos Networks doing business as SEGRA to install underground fiber optic cables at 8600 Dixon Powers Drive.

[00:10:00] This board paper also would authorize the chairman to execute a license agreement with SEGRA as well. The Real Property Division has processes through the Departments of General Services, Information Technology, Public Works, Public Utilities without objection. Director of Real Property recommends approve the board paper.

[00:10:18] County Manager concurs. I'll be happy to address any questions. Thank you, sir. Question from my colleagues. Hearing none, this is a public hearing. Is there anyone here to speak to this particular case? Seeing and hearing no one, is there anyone on Webex?

[00:10:35] There's no one to speak to this item. All right, thank you. Is there a motion? Mr. Chairman, move the resolution. All right, motion made by Mr. Smith, second by Mr. Rogish. All in favor, say aye. Aye. Any opposed? Thank you. Next, Mr. Chairman, 246-24 is the resolution for signatory authority.

[00:10:51] This is for a utility easement agreement with VEPCO for the Fairfield District. Yes, sir. Thank you once again, Mr. Manager, Mr. Chairman, honorable members of the board. This would authorize the Chairman to execute an easement agreement to VEPCO for a 15-foot utility easement across the property located at 1600 Hilliard Road and 7202 Brook Road.

[00:11:12] The underground facilities would alleviate load issues and provide more reliable electric service. The Road Property Division has processed this request through the Departments of Planning, Public Utilities, Public Works without objection. Directors of Road Property and Public Works recommend approval of the board paper. I'll be happy to answer any questions.

[00:11:29] Thank you, sir. Any questions? All right. Saying none from the board. This is a public hearing. Anyone here to speak to this particular issue? All right. Saying I'm hearing no one. Is there anyone on WebEx? There's no one to speak to this item. All right. Thank you. Is there a motion? All right. Motion made by Reverend Cooper. Second by Ms. Whitehead. All in favor say aye. Aye. Any opposed? Thank you. Mr. Manager. Mr. Chairman, we move into public comments. I don't have anyone that is signed up to speak. Is there anyone who wishes to address the board this evening? Anyone on WebEx?

[00:12:03] there's no one to speak on webex mr chairman uh seeing no one you'd move into the general agenda the first item 247-24 was a resolution is a resolution this was discussed in work session approving the issuance of bonds for expressway improvements by the rmta mr massey well actually i'm on the other one so forgive me oh okay so this was i'm sorry uh jamie so this was discussed work session mr chairman all right can we just get a unless someone has some questions we already talked about this earlier can we just get a motion yeah second all right motion by ms whitehead

[00:12:41] second by reverend cooper all in favor say aye aye any opposed thank you mr mention so mr massey we have a resolution for award of contract 248-24 hvac upgrades at the road crew building yes sir this board paper awards a fixed price contract of 369 120 to comfort systems of virginia Inc. for the HVAC upgrades to the Road Crew building. The county received two bids on July 24th, 2024 in response to ITB 24-2710-6JL and addendum number one. Based on the review of the

[00:13:18] bids, Comfort Systems of Virginia Inc. is the lowest responsive and responsible bidder. The directors of general services and purchasing recommend approval of the board paper and the county manager concurs. Be happy to answer any questions you may have. Questions, colleagues?

[00:13:36] All right. Is that a motion? All right. Moved by Reverend Cooper, second by Ms. Whitehead. All in favor, say aye. Aye. Any opposed? Thank you. Mr. Manager. Next, 249-23 is a resolution signatory authority. This is for a memorandum of understanding with project homes for a project in the Verona district. Mr. Lebo. Thank you, Mr. Manager, Mr. Chair, members of the board. This board paper authorizes the county manager to execute a mou with project homes regarding its proposal to acquire and develop property at 5910 and 5920 nine mile road into a subdivision of at least

[00:14:12] 22 single family homes all of which will be affordable to purchasers below 120 percent of the area median income pursuant to the mou the county will provide a grant totaling six hundred and twenty five thousand dollars the director of community revitalization recommends approval of The board paper and the county manager concurs.

[00:14:30] I'm happy to answer any questions you may have. Mr. Lebo, upstairs, I think you said that schools could also gift some land and may increase the number up to 35. Yes, sir. There's a parcel next door that with that donation, increase it to 35 affordable homes.

[00:14:46] And the Affordable Housing Trust Fund may play a part as well. Absolutely. Okay. Colleagues, any more questions? All right, so move to resolution. Is there a second? All right, move by myself. Second by Reverend Cooper. All in favor, say aye. Aye. Any opposed? Thank you. Mr. Manager. 250-24 is a resolution for award of contract.

[00:15:04] This is for annual engineering services for the solid waste facilities. Mr. Chan. Thank you, Mr. Manager, Mr. Chair, members of the board. Good evening. This is an award of a contract to HDR Engineering to provide annual engineering services for solid waste facility projects to include professional engineering services such as designs for facility improvements or modifications regulatory permitting compliance testing groundwater and landfill gas monitoring and refuse truck routing to support the closed

[00:15:39] springfield road and nine mile road landfills public use areas and the springfield road transfer station the contract term is for a period of one year and with and the county may renew the contract for three additional one-year terms. The project fees for the contract will not exceed $2,500,000 for any single project or $10 million in any one term. With that, I'll be happy to answer any questions that you may have. Thank you. Thank you, sir. Questions, colleagues? If not,

[00:16:16] is there a motion? Second. All right, motion made by Ms. Whitehead, second by Mr. Smith. All in favor, Any opposed? Thank you. Mr. Manchin. Mr. Newby, if you would cover 251-24, please. Yes, sir. Mr. Chair, the next item is 251-24, which is a resolution award of contract for the Patch Terrace Waterline Improvements Project in the Brooklyn District. And Mr. Chan will cover the item.

[00:16:38] Thank you, Mr. Newby. This is an award of a fixed price contract for $1,371,745 to Crown Construction Service for the Patch Terrace Waterline Improvements Project to provide approximately 800 linear feet of 12-inch ductile iron water main, 2,560 linear feet of 8-inch ductile iron water main, and water services along Appling Road, Greenwood Road, Patch Road, and Patch Terrace.

[00:17:08] This is project number 18 of 30, funded through the American Rescue Plan Act. Work on the project is anticipated to begin in October of this year and be completed within 270 calendar days.

[00:17:24] This project will provide water services to 35 properties. With that, I'll be happy to answer any questions that you may have. Thank you. Mr. Chan, any questions? I'm hearing none.

[00:17:39] Move the resolution. Moved by Mr. Smith, seconded by Reverend Cooper. All in favor, say aye. Aye. Any opposed? Thank you. Mr. Manager. Next, Mr. Chairman, 252-24 is a resolution award of contract. This is the Huntsmore Water Main Replacement Project in the Tuckahoe District. Mr. Chan.

[00:17:56] Thank you, Mr. Manager. This is an award of a fixed-price contract for $427,580 to D.E. Hawthorne for the Huntsmore Water Main Replacement Project to replace old and failing infrastructure.

[00:18:13] Work on the project is anticipated to begin in October of this year and be completed within 210 calendar days. Funding will be provided by the Water and Sewer Revenue Fund. With that, I'll be happy to answer any questions that you may have. All right, thank you.

[00:18:30] Any questions, colleagues? If not, is there a motion? I move the resolution. Second. All right motion made by mr. Rogan second by mr. Smith. All in favor any opposed. Thank you, mr manager next mr. Chairman 253 - 24 is a resolution award of contract water treatment facility aqua ammonia scrubber repair project This is in the Tuckahoe district. Mr. Chan. Thank you. Mr. Manager This is an award of a fixed price contract for seven hundred twenty eight thousand dollars to Waco for the water treatment facility

[00:19:04] aqua ammonia scrubbers replace repairs project and so I'm sure you're very interested in what a aqua ammonia scrubber is and so in the water treatment process ammonia is used to boost the effectiveness of chlorine but as such ammonia needs to be removed prior to distribution of the drinking water and so these systems remove that ammonia work on the project is

[00:19:38] anticipated to begin in September next month and will be completed within 300 calendar days with that I'll be happy to answer any questions that you may have thank you sir questions motion motion move the resolution motion made by mr.

[00:19:57] roger second members whitehead all in favor say aye opposed thank you mr. manager next mr. chairman 254 - 24 is a resolution for award of contract this is for annual engineering services for the water reclamation facility which is in the varina district mr chan thank you mr manager this is an award of a contract to hazen and sawyer to provide annual engineering services for the water reclamation facility projects to include engineering studies designs cost estimates and construction administration for improvements or modifications

[00:20:32] to wastewater treatment and solids handling operations at the facility. The contract term is for a period of one year. The county may renew the contract for two additional one-year terms. Compensation will be based on the hourly rate schedule, and fees will not exceed $2.5 million for any single project or $10 million in any one-year term.

[00:20:58] With that, I'll be happy to answer any questions that you may have. Questions, colleagues? So move the resolution. Motion made by myself, seconded by Reverend Cooper. All in favor say aye. Aye. Any opposed? Thank you, Mr. Manager. Next, Mr. Chairman, 255-24 is the resolution for award of contract Greendale Park Sewer and Water Extension Project. This is in the Verona District. Mr. Chan.

[00:21:19] Thank you again. This is an award of a fixed price contract for $4,188,000 to Godsey & Son for the Greendale Park Sewer and Water Extension Phase I project, consisting of providing approximately 4,310 linear feet of 8-inch sanitary sewer main and 3,820 linear feet of water main and fire hydrants along North Mullins Lane and East Washington Street.

[00:21:49] This is project number 19 of 30 in the ARPA, American Rescue Plan Act, funded infill projects. Work on the project is anticipated to begin in October and be completed within 570 calendar days.

[00:22:07] This project will provide sewer service to 53 properties and water service to 55 properties. With that, I'll be happy to answer any questions that you may have. I didn't know Gossian's son actually did so.

[00:22:24] I didn't know they did this kind of work. So they do. It's not a normal thing that we see them, but they have the ability to do so. Okay. All right, questions? So move. Second. All right.

[00:22:40] I move by myself. Second by Mr. Smith. All in favor, say aye. Aye. Any opposed? Thank you. Mr. Mantra. Next, Mr. Chairman, 256-24 is a resolution. This is for a Railroad Crossing Elimination Grant Program application for the Hungry Road Grade Separation Project, which traverses both Brooklyn and Fairfield.

[00:23:00] Mr. Hughes. Thanks, Mr. Manager, Mr. Chair, members of the board. Good evening. This board paper authorizes the Director of Public Works to apply for Railroad Crossing Elimination, or RCE, grant program funding, as well as Virginia Department of Rail and Public Transportation, or DRPT, funding for the Hungry Road Grade Separation Project.

[00:23:22] It further authorizes the county manager to sign any agreement necessary to secure the aforementioned funding through RCE and DRPT. The county has identified the Hungry Road Railroad Grade Crossing as a safety concern for citizens, passenger and freight rail operators, school buses, and emergency services.

[00:23:40] The proposed project will update the National Environmental Policy Act, or NEPA, clearance, produce preliminary engineering, and a detailed cost estimate for the aforementioned crossing to improve safety, provide equitable access, and enhance network fluidity for both rail and vehicular traffic.

[00:23:58] The cost estimate for the project is $2,015,000. The RCE grant will fund 80% of the cost of the project. DRPT will fund 10% or $201,500. The county, using funds secured through the Central Virginia Transportation Authority, will fund the remaining 10% or $201,500.

[00:24:20] The Director of Public Works recommends approval of the board paper, and the county manager concurs, so happy to answer any questions on this one. Thank you, Mr. Hughes. Questions? Is that a motion? Motion made by Mr. Smith, second by Reverend Cooper. All in favor say aye. Aye. Any opposed? Thank you.

[00:24:40] Mr. Manager. Next, Mr. Chairman, 257-24 is a resolution for signatory authority. This is a letter of agreement with Dominion for the Magellan Parkway Utility Relocation Project. This is in Fairfield. Mr. Hughes. Thank you.

[00:24:55] On April 23, 2024, the Board of Supervisors approved the agreement with Dominion Energy for this work for a sum of $901,441. Dominion Energy was required to revise the agreement to account for changes to the Magellan Parkway project design. Under the revised agreement, the county will pay $948,139 to Dominion Energy to cover the cost of the utility relocation for this segment of the project.

[00:25:19] The Director of Public Works and the Purchasing recommend approval of the board paper, and the county manager concurs, so happy to answer any questions on this. Questions? All right, is there a motion? Second. Motion made by Reverend Cooper, seconded by Mr. Rogus.

[00:25:35] All in favor say aye. Aye. Any opposed? Thank you. Mr. Manager. Next, Mr. Chairman, 259-24 is a resolution for, I'm sorry, 258-24 is a resolution for signatory authority. This is a letter of agreement with Verizon, Virginia, for the Richmond Henrico Turnpike South Segment Utility Relocation Project, which is in the Fairfield District.

[00:26:00] Mr. Hughes. Thank you. The Department of Public Works has negotiated an agreement with Verizon, Virginia, LLC, under which the county will pay Verizon, Virginia, for materials, equipment, and work necessary to relocate the communication distribution facilities in conflict with the proposed improvements on Richmond-Henrico Turnpike.

[00:26:19] Under the agreement, the county will pay $249,526.60 for Verizon to proceed with the relocation of utilities. The Director of Public Works and Purchasing recommend approval of this board paper and the county manager concurs.

[00:26:34] One thing I'll add is this is the last utility relocation before we can start construction on that southern segment of Richmond right now. Thank you, sir. Questions? Is there a motion? All right, motion made by Reverend Cooper, second by Ms. Whitehead.

[00:26:50] All in favor, say aye. Aye. Aye. Any opposed? Thank you. Mr. Manager, is this 259-24? That's what we just talked about upstairs? Yes, sir. A little small piece of land on Elko Road? Elko Road, yes, sir. All right, so move the resolution. Second. All right, move by myself, second by Mr. Smith.

[00:27:06] All in favor, say aye. Aye. Any opposed? Thank you. Mr. Manager, any more business? No, sir. Colleagues, any more business? Sure. Good job.

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